Agribologna Case Study: 130,000 Documents/Year Automated with AI-Powered IDP Software
Why Agribologna Chose IDP Software for Document Automation
Agri-food companies like Agribologna handle high volumes of transport documents (DDT/delivery notes), customer orders, supplier invoices and price lists every day — documents that traditionally require hours of manual data entry into ERP systems such as SAP, Zucchetti or TeamSystem. Manual processing of these documents leads to:
- ▶Data entry time that takes resources away from strategic activities
- ▶Transcription errors on item codes, quantities and prices
- ▶Delays in accounting registration and reconciliation
- ▶Integration difficulties with existing ERP systems
Data Alchemy's Intelligent Document Processing (IDP) solution addresses these challenges with end-to-end automation that integrates natively with major Italian ERP systems like SAP, Zucchetti and TeamSystem.
The challenge
Agribologna, a leading fruit and vegetable cooperative in Emilia-Romagna, handles over 130,000 documents per year across its sales and procurement cycles: inbound and outbound DDT shipping documents, customer orders, price and quantity adjustments, equipment rental invoices, and logistics service invoices. Manual entry into their ERP required a dedicated team and caused recurring errors on item codes, quantities, and order references.
The solution
Data Alchemy automatically captures all documents — from email, scanners, and supplier portals — and extracts structured data. The system identifies the document type, maps fields to the ERP, and runs automatic validation on every line by cross-referencing item master data, price lists, and existing orders. Adjustments are reconciled against original DDTs, and rental and service invoices are matched to active contracts.
Documents processed
“Data Alchemy has transformed the way we manage documents. What used to take hours of manual data entry now happens automatically, with an accuracy that surpasses human performance. Our team can finally focus on value-added activities.”
— CIO, Agribologna
Results in numbers
After deploying Data Alchemy's IDP platform, Agribologna achieved measurable, ERP-integrated outcomes across the procurement and sales cycle:
- 130,000+ documents per year processed automatically (DDTs, orders, invoices, adjustments)
- 60% reduction in document processing time
- 99.8% data extraction accuracy across handwritten, scanned and digital documents
- ~3 seconds average processing time per document
- Native, two-way integration with the existing ERP — no manual re-keying
- Pay-per-use pricing model with no monthly subscription, aligned to actual document volumes
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